Here’s a look at the current payroll requirements in Kansas, in which paperless pay is permitted:
- Cash Access
Legal Requirements
Employees must be allowed at least one withdrawal each pay period at no cost for an amount up to and including the total amount of the employee’s net wages.
Employers may not retain any interest in wages paid to an employee’s pay card account, other than the right to correct inadvertent overpayments in accordance with the rules governing direct deposit.
Kansas Stat. § 44-314(d).
rapid! PayCard Program
The rapid! PayCard MasterCard® provides numerous ways for employees to access their full net pay each pay period, including:
- Over the counter cash withdrawal at banks displaying the logo of the applicable payment brand (Visa or MasterCard)
- Electronic transfer to a bank account
- US Post Office Money Order1
- ChekToday2 convenience checks
- ATM withdrawals at more than 55,000 locations in the Allpoint® and MoneyPass® ATM surcharge-free networks
- Cash back with POS purchases using a PIN
See your fee schedule for methods of accessing wages, including full net wages, in cash without cost.
- Employer Costs and Incentives
Legal Requirements
No provision expressly addressing employer costs or incentives in the pay card context.
rapid! PayCard Program
rapid! PayCard does not offer cash incentives to employers, or pass employer costs onto their employees.
- Ability to Change Payment Method
Legal Requirements
No express provision that addresses whether employees must be allowed to change the manner in which they receive their wages, but such a requirement could be inferred.
Kansas Stat. § 44-314(e).
(See federal requirements)
rapid! PayCard Program
Employers that offer the rapid! PayCard are responsible for complying with applicable state and federal requirements regarding an employee’s ability to change payment methods.
- Transaction Histories
Legal Requirements
No express requirements relating to transaction histories on pay card accounts.
(See federal requirements)
rapid! PayCard Program
rapid! PayCard makes transaction information available to cardholders online, via the rapid! Access3 mobile application and over the telephone3. Transaction data can be printed from the cardholder website or upon request, rapid! PayCard will provide a written transaction history.
- Convenience Checks
Legal Requirements
State law does not authorize the use of convenience checks tied to a pay card account as a replacement for employer-issued paychecks.
rapid! PayCard Program
rapid! PayCard offers ChekToday2 convenience checks which can be used by cardholders to access wages at Wal-Mart stores with Money Centers free of charge. ChekToday also can be used at check cashing facilities or to make other direct payments.
While some mandates governing their use are similar or the same, we take our obligation about adherence and providing information as seriously as we do customer service.
1 When a money order is employee’s first transaction for a pay period for the full amount of their pay, rapid! also refunds the amount of the USPS charge to the employee’s card account.
2 This optional offer is solely endorsed by rapid! PayCard.
3 While rapid! PayCard does not charge for this feature and service, standard text messaging, data and cellular rates may apply. Please check with your cell phone carrier and inquire about fees your carrier may associate with these services.